Girl Scouts of Greater Atlanta

  • Administrative Assistant-Outdoor Programs & Program Support Departments

    Job Locations US-GA-Mableton
    Category
    Camp
    Type
    Full-time Regular (FTR)
    Status
    Non-Exempt
    # of Openings
    1
    Education
    High School Diploma/GED
    Travel
    5%
  • Job Summary

    Girl Scouts of Greater Atlanta is looking for a detail-oriented assistant to provide support services to add efficiency to the office of the Senior Director of Outdoor Programs, Director of Program Support, and the related departments. Strong computer software proficiencies, professional communication competences and superior customer service expertise are essential traits for this fast-paced, deadline-driven environment.

    Duties & Responsibilities

    • Work to support key priorities of Girl Scouts of Greater Atlanta
    • Maintain confidential information of staff, donors, volunteers and organization
    • Coordinate Senior Director of Outdoor Programs schedule and executive logistics such as managing the calendar, phone calls, travel arrangements, filing and other scheduling as required by Department Head.
    • Manage calendar and scheduling for Director of Program Support
    • Provide essential follow-up support and perform post meeting actions as directed
    • Coordinate and compile materials for programs and events

    • Database maintenance and enrollment management for various programs and events. Coordinate with Outdoor Programs Registrar.
    • Develop and maintain excellent relations with volunteers, members, collaborators via telephone, mail, fax, and electronic mail
    • Maintain office supply inventory; anticipate supplies needed
    • Assist with special events and meetings where needed (scheduling logistics and on-site support, etc.)
    • Reconcile credit card statements, track expenses and manage invoices for budgeting purposes
    • Manage program partnership response process for Program Support team.
    • Manage various IT systems utilized by Girl Scouts of Greater Atlanta (including Trip Log, Salesforce, etc.)
    • Prepare, edit and/or proofread professional correspondence for Directors, including memos, emails, marketing pieces and letters
    • Assist with production of special documents and flyers
    • Assist with Customer Care cases in Salesforce
    • This is a shared position with approximately 75% of time spent in Outdoor Programs and 25% in Program Support.
    • Successfully execute other duties as assigned

    Skills & Experience

    • Excellent verbal and written communication skills
    • Event and meeting planning experience
    • Problem-solving abilities and Proven organizational skills required
    • Microsoft Office proficiencies (including PowerPoint, Access, Excel)
    • Great interpersonal skills and professionalism
    • Ability to work well with all levels of internal management and staff as well as volunteers
    • Coordinate and compile materials for programs and events

    • Database maintenance for various programs and events. Coordinate with Outdoor Programs Registrar.

    • Develop and maintain excellent relations with volunteers, members, collaborators via telephone, mail, fax, and electronic mail
    • Ability to follow oral and written instructions
    • Ability to work well with a team and independently
    • Demonstrated ability to prioritize and handle multiple tasks
    • Ability to meet designated deadlines

    • Graphic design software
    • Project coordination and office management
    • Knowledge of Girl Scout organization

    • At least two years of experience with general office responsibilities and procedures
    • Must be Microsoft proficient
    • Knowledge of organizational principles and practices of basic office management
    • Willingness or ability to work flexible hours, including some nights and weekends.

     

    * Must be able to complete & clear a MVR, Criminal, and Sex Offender background check*

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