Girl Scouts of Greater Atlanta

  • Administrative Coordinator-Camp Operations

    Job Locations US-GA-Mableton
    Category
    Camp
    Type
    Full-time Regular (FTR)
    Status
    Non-Exempt
    Salary Range
    $17-$19/Hourly
    # of Openings
    1
    Education
    High School Diploma/GED
    Travel
    5%
  • Job Summary

    The Administrative Coordinator-Camp Operations provides direct support to volunteers, managing event registration and site reservation processes; provides direct customer support to internal customers; works with the Outdoor Program and Property Teams.

    Duties & Responsibilities

    • Coordinate Troop Camping Applications and Site Reservations: availability, unit assignment, payment/fee processing for volunteers and staff, and maintains critical data in a timely and consistent manner.
    • Assist with seasonal set up of databases for troop camping, summer camp and 3-season events with continued maintenance for troop camping throughout the year.
    • Process Service Unit Camporee applications, check date availability, send contract, follow-up on deposits and final payments and send rosters of adults with emails addresses to Outcomes Department after the camporee date for surveys.
    • Verify Trained Camper/First Aider for Troop Camping and 3-season events.
    • Verify Background Check on all adult campers for troop camping, service unit camporees and 3-season events and send Background Check requests to non-verified adults and follow-up.
    • Contact volunteer/member about any missing/needed information – (Rosters, training, background checks, etc.)
    • Coordinate activities approval from Camp Directors, update activities in camp software, send invoice.
    • Create Troop Camping Rosters every Wednesday for Camp Team.
    • Secure balance due for upcoming troop camping, 3 season events, service unit camporee’s and summer camp fees.
    • Post cash receipts from finance to all Camp Databases and send paid invoice notifications.
    • Answer questions/assist volunteers by phone & e-mail.
    • Successfully complete all Volunteer System Cases that come to the Outdoor Team or forward to appropriate person.
    • Provide administrative support to Outdoor Program Team.
    • Other duties as may be assigned.

    Skills & Experience

    • High school diploma required.
    • At least two years previous clerical experience in an office environment.
    • Intermediate to advanced level experience with Microsoft Office 2010 (Outlook, Word, Excel, PowerPoint)
    • Detail oriented with ability to manage multiple assignments.
    • Comfort using technology and a capacity to learn new software.
    • Basic familiarity with Microsoft Outlook (specifically Excel, Word, Outlook calendar and PowerPoint)
    • Ability to organize and prioritize while working independently.
    • Excellent communication skills, written and oral.

     

    PREFERRED SKILLS

    • Successfully multi task
    • Project coordination
    • Knowledge of Girl Scout organization
    • Knowledge of organizational principles and practices of basic office management

     

    *Must successfully complete a criminal, motor vehicle and credit background check.

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