Girl Scouts of Greater Atlanta

  • Administrative Assistant - Mission Delivery

    Job Locations US-GA
    Category
    Administrative/Clerical
    Type
    Full-time Regular (FTR)
    Status
    Non-Exempt
    Salary Range
    18.50 - 19.50 hour
    # of Openings
    1
    Education
    Associate's Degree
    Travel
    10%
  • Job Summary

    Girl Scouts of Greater Atlanta is looking for a detail-oriented assistant to provide support services to add efficiency to the office of the Chief Operating Officer and Mission Delivery Departments.  Strong computer software proficiencies, professional communication competences and superior customer service expertise are essential traits for this fast-paced, deadline-driven environment.

    Duties & Responsibilities

    • Work to support key priorities of Girl Scouts of Greater Atlanta
    • Maintain confidential information of staff, donors, volunteers and organization
    • Coordinate COO schedule and executive logistics such as managing the calendar, phone calls, travel arrangements, filing and other scheduling as required by COO
    • Manage calendar and scheduling for Sr. Director of Product Program/Retail
    • Provide essential follow-up support and perform post meeting actions as directed
    • Maintain office supply inventory; anticipate supplies needed
    • Assist with special events, meetings and Annual Meeting (scheduling logistics)
    • Reconcile credit card statements, track expenses and manage invoices for budgeting purposes
    • Manage various IT systems utilized by Girl Scouts of Greater Atlanta (including Trip Log, Salesforce, etc.)
    • Prepare, edit and/or proofread professional correspondence for COO, including memos, emails and letters
    • Assist with production of special documents and flyers
    • Assist with Customer Care cases in SalesForce
    • Manage e-commerce photo process for Retail Department
    • Successfully execute other duties as assigned

     

    Skills & Experience

    • Excellent verbal and written communication skills
    • Event and meeting planning experience
    • Problem-solving abilities and Proven organizational skills required
    • Microsoft Office proficiencies (including PowerPoint, Access, Excel)
    • Great interpersonal skills and professionalism
    • Ability to work well with all levels of internal management and staff as well as volunteers
    • Ability to follow oral and written instructions
    • Ability to work well with a team and independently
    • Demonstrated ability to prioritize and handle multiple tasks
    • Ability to meet designated deadlines

    PREFERRED SKILLS

     

    • Graphic design software
    • Project coordination and office management
    • Knowledge of Girl Scout organization
    • Four-year College Degree

     

     

    MINIMUM QUALIFICATIONS

     

    • At least two years of experience with general office responsibilities and procedures
    • Must be Microsoft proficient
    • Knowledge of organizational principles and practices of basic office management
    • Willingness or ability to work flexible hours, including some nights and weekends.
    • Must be able to complete & clear a MVR, Criminal, and Sex Offender background check

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